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The Lists Panel of the Control Board

The Lists panel displays with a click on the fifth button on the top toolbar of the Control Board:

With the Lists panel, you can control both the list formatting of individual paragraphs and the arrangement of logical lists in the wider document. It shows schematic previews of all the logical lists available in the current document:

At the top of the Lists panel is a pull-down box with a menu allowing you to display only a particular type of list, or all the lists:

One of the main purposes of the Lists panel is to help you browse the document lists with the greatest of ease. On the Lists panel, you can see how many and where logical lists are included in the document, and which items (which paragraphs) belong to each list. You can also double-click a list preview on the Lists panel to automatically bring up the corresponding list in the document window and highlight all its items as a multiple selection. Also as you navigate through the document window with the keyboard or mouse and go through the various document lists, the current document list is automatically highlighted in the Lists panel.

Another purpose of the Lists panel is to make changes to the formatting of the document lists. The Lists panel allows to create new lists in the document, convert lists to unlisted text, change the format of list items, fuse lists, move list items to another list, and more (please see below the description of the commands available as toolbar buttons at the bottom of the Lists panel for information on possible operations on lists in the Lists panel).

With the Lists panel you can easily identify any numbering problem (including so called "spaghetti" numbering), and fix it. An example of "spaghetti" numbering and a technique for fixing such wrong numbering is explained in details in the Direct List Formatting topic.

 

The toolbar at the bottom of the Lists panel includes the following commands:

Command Button Description

Specify list formatting for the document selection (new list)

Button image

Formats the selected paragraphs (if any) or the current paragraph in the document as a new logical list. A dialog is displayed allowing you to specify the formatting characteristics of a new list. If any of the selected paragraphs previously belonged to another existing list, these paragraphs are excluded from this existing list and included to a newly created one.

Note that this command is a direct list formatting command. Consequently through this command you could not change the list formatting of the selected paragraphs if their list format is style-controlled. If all the selected paragraphs belong to a style-controlled list, Atlantis would display a message informing that it could not complete this operation (a new list could not be created). Otherwise only the paragraphs not belonging to style-controlled lists would be formatted as a new list.

Use highlighted list template to format document selection (new list)

Button image

This command is similar to the previous command (Specify list formatting for the document selection (new list)) but with one exception. It does not display a dialog asking for the list format for a new list. It uses the list format currently highlighted in the Lists panel instead.

This operation can be seen as list format cloning. If you have a list in your document with a specific format, you can create one more logical list somewhere else in your document which would have exactly the same format as the existing list.

This command should be used in 3 steps:

  1. Select the fragment of document that you want to format as a new list (note that you can select multiple fragments as a multiple selection).
  2. Select the existing list format in the Lists panel whose format you want to use for a newly created list.
  3. Click the "Use above list template to format document selection (new list)" button.

Edit highlighted list format

Button image

Displays a dialog allowing to change characteristics of the list format highlighted in the Lists panel.
This command can be used for changing the format of any list (including style-controlled lists).

Remove highlighted list format

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Converts all the paragraphs belonging to the highlighted list format, to unlisted text. If the highlighted list format is style-controlled, this command removes any list formatting from the corresponding styles.

Include document selection in the list highlighted above

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Associates the selected paragraphs (if any) or current paragraph in the document with the list format highlighted in the Lists panel. The selected paragraphs get included in the highlighted list. If these paragraphs previously belonged to another list, they are obviously excluded from that list.

You can use this command for adding existing document paragraphs as new items to an existing list. This can be done in 3 steps:

  1. Select the fragment of document that you want to include as new items to the list highlighted in the Lists panel (note that you can select multiple fragments as a multiple selection).
  2. Highlight the existing list format in the Lists panel in which you want to include new items.
  3. Click the "Include document selection in the list highlighted above" button.

This command can be also used for "fusing" (merging) two existing lists. Here is how to proceed:

  1. Highlight (click) a list format in the Lists panel whose items you want merge (include) into another existing list.
  2. Click the "Select list in document" command in the Lists panel.
  3. Highlight a list format in the Lists panel in which you want to merge (include) new items selected in the document.
  4. Click the "Include document selection in the list highlighted above" button.

Finally, this command can be used for fixing so called "spaghetti" numbering and other problems with numbering (see the example of "spaghetti" numbering and a technique for fixing such wrong numbering in the Direct List Formatting topic).

Note that this command is a direct list formatting command. Consequently through this command you could not change the list formatting of the selected paragraphs if their list format is style-controlled. If all the selected paragraphs belong to a style-controlled list, Atlantis would display a message informing that it could not complete this operation (the selected paragraphs could not be included in the highlighted list). Otherwise only the paragraphs not belonging to style-controlled lists would be included in the highlighted list. Also this command cannot be used for including new items in the highlighted list if it is style-controlled.

Select list in document

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Selects all the document paragraphs currently belonging to the list format highlighted in the Lists panel. These paragraphs are automatically selected as a multiple selection. Equivalent to double-clicking a list format in the Lists panel.

When all the belonging paragraphs are selected in such a way, you can:

  • Copy or cut them all to the Windows clipboard or to the Clippy Bank.
  • Delete them.
  • Reformat them in any suitable way.

See also...