problems when saving document as Word file

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PAKITO

problems when saving document as Word file

Post by PAKITO »

Dear Taras :lol:

I need your help

I have made a text (it's a manual of a product) which has 512 pages total.

I have sent this file to my customer (the person that asked me to make the owner's manual translation) and he told me that when we open the file with MICROSOFT WORD, it shows that the document has 561 pages :( . That is a problem, cause I have used the table of contents comand in Atlantis and now the Summary is not correct. What can I do? I tried to send the same document as RTF and as MS WORD 2000 formats and both of them have the same problem.

Do you have any clue to help me? Am I doing something wrong??? How can I exchange this file with my customer without loosing the format?

Thanks in advance

Best Regards
Robert
Posts: 1906
Joined: Fri Aug 15, 2003 8:27 pm

Re: problem with TOC page numbering

Post by Robert »

PAKITO wrote: I have made a text (it's a manual of a product) which has 512 pages total. I have sent this file to my customer (the person that asked me to make the owner's manual translation) and he told me that when we open the file with MICROSOFT WORD, it shows that the document has 561 pages :( . That is a problem, cause I have used the table of contents comand in Atlantis and now the Summary is not correct. What can I do? I tried to send the same document as RTF and as MS WORD 2000 formats and both of them have the same problem.
Do you have any clue to help me? Am I doing something wrong??? How can I exchange this file with my customer without loosing the format?
Hi, Pakito!
Don't worry, you did not do anything wrong.
MS Word and Atlantis may paginate documents differently at times.
This will result in a slightly different number of pages.
But this is no real problem. Here is the solution:
Simply ask your friend to open your document in MS Word.
Then he should right-click the Summary or TOC.
A context menu will pop up. He should then click "Update fields".
MS Word will do exactly this, i.e. update the TOC fields so that the TOC page numbers reflect the actual page numbers in the document.
Cheers,
Robert
Guest

Post by Guest »

Dear Robert --

I also have a Word/Atlantis pagination problem, but it has to do with the formatting of short documents where the page layout is important.

My wife's poetry has all been formatted in Word 2000 to balance nicely on the page using Courier New 12 pt font. We've been sick and tired of Word for years and recently started trying out Atlantis to see if it will work for us. Unfortunately, both Nova and the shareware version of Ocean Mind seem to be expanding the line spacing in a way that upsets stanza breaks and forces single-page poems onto a second page.

As best I can, I've matched the paragraph formatting options to Word's, but nothing works. If I set Nova's line spacing to single-spaced, 11pt, the page layout is close to the original, but the font is a bit too small. I don't know if it matters, but many of the poems were originally saved in Wordperfect 5.1 (Dos) format, then converted to Word.

Do you have any idea why the Word>Nova conversion isn't working the way we'd like it to? Is there any way around it? Atlantis is an absolutely beautiful piece of work otherwise, and I would love to be able to walk away from MS Word and never look back. Thanks for any advice you can give us.

Richard
Robert
Posts: 1906
Joined: Fri Aug 15, 2003 8:27 pm

Re: pagination problem

Post by Robert »

Anonymous wrote: Dear Robert --

I also have a Word/Atlantis pagination problem, but it has to do with the formatting of short documents where the page layout is important.

My wife's poetry has all been formatted in Word 2000 to balance nicely on the page using Courier New 12 pt font. We've been sick and tired of Word for years and recently started trying out Atlantis to see if it will work for us. Unfortunately, both Nova and the shareware version of Ocean Mind seem to be expanding the line spacing in a way that upsets stanza breaks and forces single-page poems onto a second page.

As best I can, I've matched the paragraph formatting options to Word's, but nothing works. If I set Nova's line spacing to single-spaced, 11pt, the page layout is close to the original, but the font is a bit too small. I don't know if it matters, but many of the poems were originally saved in Wordperfect 5.1 (Dos) format, then converted to Word.

Do you have any idea why the Word>Nova conversion isn't working the way we'd like it to? Is there any way around it? Atlantis is an absolutely beautiful piece of work otherwise, and I would love to be able to walk away from MS Word and never look back. Thanks for any advice you can give us.

Richard
Hi, Richard!

If you have advanced formatting requirements, we recommend that you use Atlantis Ocean Mind. At $35 US Dollars, this is the best value for money word processor on the market. With Atlantis Ocean Mind, the formatting possibilities are almost endless. What's more, you also have a Format Brush and Palette with unique capabilities. Give it a try, and as you say, you'll never look back!

Of course, the best would be to send us (comment@rssol.com) a sample document/poem so that we could assess what is exactly the problem.

Failing that, here are a few tricks that you might want to try:
1) Use smaller page margins (File | Page Settings dialog). Your text might fit into a single page then. Also make sure that the page format is adequate.
2) Use the "Exactly" option for line spacing (Format | Paragraph dialog) and find out which value is working for you.
2) Select your text, then apply scaling (Format | Font dialog)
3) Select your text, then apply compressed spacing (Format | Font dialog)
4) Download a freeware utility called "PureText" from http://stevemiller.net/puretext. Here is a description: "Have you ever copied some text from a web page, a word document, help, etc., and wanted to paste it as simple text into another application without getting all the formatting from the original source? PureText makes this simple. Just copy/cut whatever you want to the clipboard, click on the PureText tray icon, and then paste to any application. Better yet, you can configure a hot-key to convert and paste the text for you. The pasted text will be pure and free from all formatting." So when you have converted your document to pure text, try pasting it back into a new Atlantis document. Format it with Courier New 12 pts. See what happens.

Hope this helps. Please, let us know.

Have a nice holiday season.
Robert
Robert
Posts: 1906
Joined: Fri Aug 15, 2003 8:27 pm

Re: Pages inserting, deleting, order(2)

Post by Robert »

Hi again!
Another thing that you might want to check is the "Spacing Before and After" values (Format | Paragraph dialog). Select all lines, then set these values to zero and see what happens.
Cheers,
Robert
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